Information regarding the processing of personal data by USB System – the administrator of personal data

  1. We inform you that the personal data collected in relation to USB System’s collaboration with its clients is processed by USB System Spółka z ograniczoną odpowiedzialnością spółka komandytowa [limited partnership], ul. J. Słowackiego 25, 05-820 Piastów, Poland, NIP (VAT No.): 5342254108; REGON (National Business Registry Number): 015685408 (hereinafter referred to as “USB SYSTEM”); e-mail address: biuro@usbsystem.pl, contact telephone number: +48 22 753 41 62 (hereinafter also referred to as: “USB System”), who are the administrator of this data (hereinafter also referred to as “Administrator”).

  2. The Administrator process, in particular, the following data:

    1. first name, last name, business activity address or seat address, telephone number, e-mail address, the client’s tax identification number (NIP) and business registry number (REGON),

    2. first name, last name, telephone number and e-mail address of employees or collaborators of the client who participate in a given client’s collaboration with USB System (e.g. as contact persons or persons authorised to conclude contracts with USB System), within the scope of which the Administrator do not process this data on the basis of an entrustment contract, but as administrators thereof.

  3. The above data shall be used for the following purposes:

    1. presentation of offers regarding goods and services of USB System;

    2. conducting negotiations and talks, and concluding, performing and settling the contract between USB System and its clients;

    3. ongoing contact with clients and their employees in relation to collaboration with the USB System;

    4. presentation of advertisements of goods or services of USB System (direct marketing of goods or own services);

    5. sending information on goods or services of USB System and its partners in the case of prior consent to sending such information having Administrator already been given;

  4. The basis for processing of personal data by the Administrator is a necessity to process specific data in order to:

    • perform the contract, mainly including the Sales Contract with USB System;

    • undertake – at the request of the person whose data is processed by the Administrator – actions before the contract’s conclusion (i.e. conducting talks and negotiations, providing information on the offers of USB System, etc.);

    • purposes resulting from legally justified interests pursued by the Administrator or a third party, such as direct marketing of their goods and services or pursuing claims;

  1. The recipients of personal data processed by the Administrator may be, for example:

    • couriers performing the shipment,

    • persons providing accounting services to USB System,

    • business partners of USB System and customs authorities in relation to the contract being performed partially abroad, e.g. in China. In such a situation, according to the GTCC of USB System, USB System or its business partners may be obliged to present to the appropriate customs authority the so-called authorisation letter, confirming, for example, the authorisation of USB System to use the trademark of its client and within that scope, provision of personal data of the client or the client’s employees or collaborators may take place.

  1. Provision of data to the Administrator is voluntary. However, without it being provided, collaboration with Administrator, in particular conducting talks, negotiations, conclusion and performance of the contract, as well as receiving information on goods or services of the USB System will not be possible.

  2. In relation to parts of the contracts concluded by USB System being performed outside of the European Union and solely for the purposes of performing them (without the possibility of storing or processing them within that scope), personal data may be provided to a country from beyond the European Economic Area, mainly to China, with regard to which the European Commission have not found the appropriate protection status. Appropriate measures securing personal data provided are ensured. However, for example, through application of standard data protection clauses adopted under the decision of the European Commission that may constitute appropriate personal data security measures within the meaning of Article 46 Paragraph 1 of the Regulation of European Parliament and of the Council (EU) 2016/679 of 27th of April 2016 (GDPR) or through other security measures stipulated under Legislative Acts. It is also possible to receive a copy of such data.

  3. Personal Data is stored by the Administrator for the purposes specified above for the duration:

    1. of USB System’s collaboration with a given business partner, whose personal data and whose employees’ (collaborators’) personal data it processes;

    2. required to meet the obligations resulting from universally binding provisions of the law (in particular, related to taxes or accounting),

    3. of the claim prescription period – in the event of potential dispute.

  4. You are entitled to access your data, demand rectification, deletion or limited processing thereof, object to processing thereof, and transfer the data to a personal data administrator as per your indication, as well as to file a complaint to a supervisory body.

  5. In case of any questions regarding your personal data, please contact us at the following e-mail address: rodo@usbsystem.eu. From this address, you can also obtain a copy of your data provided to a third country by individual data administrators.

  6. All rights and obligations of the Administrator can also be exercised and met by any one of them, and all rights of data subjects may be exercised against any of the Administrator.